Directorate of Intelligence Style Manual & Writers Guide for Intelligence Publications 8th edn (2011) - C05757260.pdf

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C05757260
D
(b)(3)
DIRECTORATE
OF
INTELLIGENCE
STY1LlEMANUAlL
&.
WRITERS GUJIDE
FOR
INTELLIGENCE
PUBLICATIONS
Eighth Edition,
2011
This style guide 'Nas prepared
by
the DI
I
=:J
APPROVED
FOR
RELEASEL
DATE:
28-Feb-2012
C05757260
Foreword
Good intelligence depends in large measure on clear, concise writing. The information CIA gathers
and the analysis it produces mean little if we cannot convey them effectively. The Directorate of
Intelligence and the Agency as a whole have always understood that. Both have
b~n
home, from
their earliest days, to people who enjoy writing and excel at it.
,
The
Style Manual and Writers Guidejor Intelligence Publications
is an essential reference for the
officers of our Directorate. Now in its eighth edition, it reflects an enduring commitment to the
highest standards of care and precision.
This guide is designed to be helpful and convenient, sensible in organization, and logical in content.
It
contains, among other changes, a revised list of accepted acronyms and new tips on word usage.
The world is not static. Nor is the language we employ to assess it.
In dealing with foreign policy and national security, our government has many sources of insight
on which to draw. The depth of our knowledge, the strength of our thinking, and the power of our
words will ensure that our customers, from policymakers to operations officers, continue to rely on
the Directorate of Intelligence.
Fran Moore
Director for Intelligence
m
C05757260
Preface
The eighth edition of the
Style Manual and Writers Guide for Intelligence Publications
provides
guidance for English usage and writing style in the Central Intelligence Agency.
It
incorporates most
of the improvements that appeared in previous editions but returns to the organization by chapters
of the earliest versions. The chapters on capitalization, numbers, abbreviations, italics, punctuation,
spelling, and compound words have numerous headings and subheadings to enable users to find
specific subjects quickly within the chapters themselves or through the table of contents. Further
subject indexing is provided in chapter 9-the Word Watchers List-which incorporates many of the
style rules in abbreviated form; it is similar to the Word Watchers Index in the fourth edition and to
the overall organization of more recent editions. The manual also includes a comprehensive Spelling
and Compound Words List, as have all previous editions, and an index to the entire manual.
The counsel in this guide is derived from many sources, including the works of Barzun, Bernstein,
Copperud, Follett, Fowler, the Morrises, Strunk and White, Gregg, and other recognized arbiters of
English usage.
It
also draws on the stylebooks of press services, newspapers, publishing houses, and
past and present CIA offices.
A basic reference for spelling, compounding, and other instructions for all eight editions is the US
Government Printing Office's
Style Manual,
the most recent edition of which was issued in
2008.
The GPO's authority for spelling imd compounding words is
Webster's Third New International
Dictionary,
published by G.
&
C. Merriam Company. That dictionary or the more up-to-date
abridgments of it (the latest being
Webster's 11th New Collegiate Dictionary)
are the authorities for
the preferred spellings listed in this guide that were not found in the GPO manual.
This guide is for both the creators and the processors of intelligence analysis-for the writers and
for the editors of their analyses.
It
also serves writers and processors of administrative papers.
Moreover, it has been used and will continue to be used by teachers and students of writing and
publications processing.
The manual is available online in both web browser (HTML) and printer-friendly (PDF) versions;
. limited quantities are available in hardcopy .. The browser version contains active links that take
users from one related issue to another; these are indicated with the standard hyperlink convention:
underlined text. The browser version may be updated as needed.
y
C05757260
CONTENTS
FOREWORD
PREFACE
'1.
"
iii
v
1
CAPITALIZATION
1.1. A Few Basic Rules
1.2. Proper Nouns
1.3. Derivatives of Proper Names
1.4. Articles in Place Names
1.5. Names of Persons
1.5a. Particles in Personal Names, 3
1.5b. Nicknames, 3
1
1
2
2
2
1.6. Government Bodies
1.7. Military Forces
1.8. International Organizations
1.9. Diplomatic and Consular Units
1.10. Religious Terms
1.11. Titles of Religious Leaders
1.12. Political Parties and Similar Groups
1.13. Political Philosophies
1.14. Geographic Terms
1.14a. Direction, 6
1.14b. Special Geographic Groupings, 6
3
4
4
4
5
5
5
5
6
1.15. Nationalities, Tribes, and Other Groups of People
7,
1.16. Coined Names
1.17. Holidays, Religious Feasts, and Historic
and Other Significant Events
1.18. Trade Names
1.19. Titles of Persons
1.19a. Before the Name, 9
1.19b. After or in Place of the Name, 9
1.19b1.
Head
0;
Assistant
Head
of
State or Government;
Royal Heir Apparent,
10
8
8
8
9
1.19b2.
Top OffiCials, National Govemment Unit; Principal
Members, Legislative and Judicial Branches.
10
vii
C05757260
1.19b3. Officers of Patty Organizations in
Communist Countries, 10
1.19b4. Top Officials of Rrst-Order Subnational AdmInistrative
Divisions, 11
1.19bS. Top Officers in
a
Militaty Service, 11
1.19b6. Principal Official of an Intemational Organization, 11
1.19b7. Principal Members of the Diplomatic Corps, 11
1.20. Publications
1.20a. Titles In English, 12
1.20b. Shortened Titles, 12
1.20c. Laws and Treaties, 12
1.20d. Foreign Titles, 12
12
1.21. Graphics, Tables, and Chapters
1.22. Cross· References
1.23. Indented Bullet or Dash Paragraphs
1.24. Miscellany
1.24a. Seasons, 13
1.24b. Major Storms, 13
2.~BERS
13
13
13
13
15
15
15
15
15
16
16
16
16
17
17
17
2.1. Basic Guidance
2.2. Numbers of 10 or More
2.3. Numbers Under 10
2.4. Mixes of Numbers Above and Below 10
2.5. Ordinal Numbers
2.6. Indefinite Numbers
2.7. Figures of 1,000 or More
2.8. Millions and Billions·
2.9. Numerical Unit Modifiers
2.10. Possessives
2.11. Ranges of Numbers
2.11a. Below the Millions, 17
2.11b. In the Millions, 18
2.12. Numbers in Tables and Graphics and for Pages,
Paragraphs, and Footnotes
2.13. References to Numbers as Numbers
2.14. Numbers in Nonliteral Sense
2.15. Decimals
2.16. Fractions
2.17. Mixed NUl)1bers
2.18. Expressions of Value
2.18a. US Money, 19
2.18b. Foreign Money, 20
18
. 18
18
19
19
19
19
2.19. Percentages and TImes Phrases
2.19a. Percentage, 20
2.19b. Times Phrases, 20
20
viii

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