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PANAMA MARITIME AUTHORITY
Directorate General of Merchant Marine
International Representative Office, N.Y.
Merchant Marine Circular No.148
Panama Maritime Authority
To:
Subject:
Master of Panamanian Vessels, Legal Representatives, Recognized Organizations
and Class Societies.
Amendments to Oil Record Book and Cargo Record Book
Reference:
Marpol 73/78 2002 Edition amended by Resolution MEPC. 117(52) and 118(52).
The purpose of this notice is to formally instruct all concerned parties on how to correct the
existing Oil Record Book and Cargo Record Book (including to Chemical vessel) until the
Administration issues and make available the new amended Oil Record Book and Cargo Record
Book. These corrections may be made manually (initially pen-and-ink changes are acceptable)
to reflect the amendments, as a result of the revised Annex I and II, effective on January 1, 2007.
“White out” should not be used.
The required corrections are as follow:
With regard to
Cargo Record Book
(Including Chemical vessels) the amendments
incorporated are as follow:
a. Cover: Add IMO Number for Ship;
b. Cover Note: Change "REGULATION 9" to "REGULATION 15";
c. Introduction: First Paragraph: strike “paragraph 2 of regulation 9” and replace with
“regulation 15.2.” Fourth paragraph: strike out;
d. List of items to be recorded:
i. Opening sentence: strike “Categories A, B, C and D” and replace with “all
Categories of;”
ii. Add asterisks after 14.1, 14.2, 16.2, and 23.2, add a footnote on each page where
those asterisks appear: “* Ship’s masters should obtain from the operator of the
reception facilities, which include barges and tank trucks, a receipt or certificate
specifying the quantity of tank washings transferred, together with the time and date
of the transfer. The receipt or certificate should be kept together with the Cargo
Record Book;”
iii. Strike paragraph 15.3 “dilution of cargo residues with water” and renumber 15.4
“ventilation procedures used” as new 15.3; and
e. On each page where operations are recorded: add the ship’s IMO number under the
“Distinctive number or letter” entry.
The
OIL RECORD BOOK
new edition contains two main sections: Oil Record Book Part I
– Machinery Space Operation and an Oil Record Book Part II - Cargo / Ballast Operation.
The amendments to the old edition include these two sections separated.
a)
Cover note:
Extract of Marpol 73/78 Regulations, change MARPOL 73/78, Annex I,
Chapter II, Regulation 9 to MARPOL 73/78, Annex I, Chapter III, Regulation 15 including all
the paragraphs and replace by the attached cover note Extract of Marpol 73/78 Regulations.
Extract of MARPOL 73/78 Regulations.
MARPOL 73/78, Annex I, Chapter III, Regulation 15 Control of discharge of oil.
1
Subject to the provisions of regulation 4 of this annex and paragraphs 2, 3, and 6 of this
regulation, any discharge into the sea of oil or oily mixtures from ships shall be prohibited.
A.
Discharges outside special areas
2
Any discharge into the sea of oil or oily mixtures from ships of 400 gross tonnage
and above shall be prohibited except when all the following conditions are
satisfied:
.1
.2
.3
.4
.5
The ship is proceeding en route;
The oily mixture is processed through an oil filtering equipment meeting
the requirements of regulation 14 of this Annex;
The oil content of the effluent without dilution does not exceed 15 parts
per million;
The oily mixture does not originate from cargo pump room bilges on oil
tankers; and
The oily mixture, in case of oil tankers, is not mixed with oil cargo
residues.
B.
Discharges in special areas
3
Any discharge into the sea of oil or oily mixtures from ships of 400 gross tonnage
and above shall be prohibited except when all of the following conditions are
satisfied:
.1
.2
.3
.4
.5
The ship is proceeding en route;
The oily mixture is processed through an oil filtering equipment meeting
the requirements of regulation 14.7 of this Annex;
The oil content of the effluent without dilution does not exceed 15 parts
per million;
The oily mixture does not originate from cargo pump room bilges on oil
tankers; and
The oily mixture, in case of oil tankers, is not mixed with oil cargo
residues.
4
5
In respect of the Antarctic area, any discharge into the sea of oil or oily mixtures
from any ship shall be prohibited.
Nothing in this regulation shall prohibit a ship on a voyage only part of which is in
a special area from discharging outside a special area in accordance with
paragraphs 2 of this regulation.
C.
Requirements for ships of less than 400 gross tonnage in all areas except the
Antarctic area
6
In the case of a ship of less than 400 gross tonnage, oil and all oily mixtures shall
either be retained on board for subsequent discharge to reception facilities or
discharged into the sea in accordance with the following provisions:
.1
.2
The ship is proceeding in route;
The ship has in operation equipment of a design approved by the
Administration that ensures that the oil content of the effluent without
dilution does not exceed 15 parts per million;
The oily mixture does not originate from cargo pump room bilges on oil
tankers; and
The oily mixture, in case of oil tankers, is not mixed with oil cargo
residues.
.3
.4
b)
Cover note:
Oil Record Book Entry Requirements, change MARPOL 73/78, Annex I,
Chapter II, Regulation 20 to MARPOL 73/78, Annex I, Chapter III, Regulation 17 including the
paragraphs 1,2 and replace them by the following paragraphs:
“1
Every oil tanker of 150 gross tonnage and above and every ship of 400 gross tonnage and
above other than an oil tanker shall be provided with an Oil Record Book Part I (Machinery
Space Operations). The Oil Record Book whether as a part of the ship’s official log-book or
otherwise, shall be in the Form specified in appendix III to this Annex.
2
The Oil Record Book Part I shall be completed on each occasion, on a tank-to-tank basis
if appropriate, whenever any of the following machinery space operations takes place in the ship:
ballasting or cleaning of oil fuel tanks;
discharge of dirty ballast or cleaning water from oil fuel tanks;
collection and disposal of oil residues (sludge and other oil residues);
discharge overboard or disposal otherwise of bilge water which has accumulated
in machinery spaces; and
.5
bunkering of fuel or bulk lubricating oil.
”
Third paragraph: strike regulation 11 and replace with regulation 4. Add “I” after Oil Record
Book.
Fourth paragraph: Add “I” after each phrase “Oil Record Book”.
.1
.2
.3
.4
After paragraph four add a new paragraph five: “Any failure of the oil filtering equipment shall
be recorded in the Oil Record Book Part I.
Renumber paragraph 5 as a new paragraph 6 and add “I” after the phrase Oil Record Book.
Renumber paragraph 6 as a new paragraph 7 and add “I” after the phrase “Oil Record Book”.
Part I - Machinery Space Operation:
c)
Introduction: First paragraph: Change regulation 20 to regulation 17.
Second paragraph: Add part “I” after “Oil Record Book”.
Fourth paragraph: Add “Part I” after the phrases “Oil Record Book”.
Add after the paragraph fourth the following paragraphs:
“In the event of accidental or other exceptional discharge of oil statement shall be made in the
Oil Record Book Part I of the circumstances of, and the reasons for, the discharge.
Any failure of the oil filtering equipment shall be noted in the Oil Record Book Part I.
The entries in the Oil Record Book Part I, for ships holding an IOPP Certificate, shall be at least
in English, French or Spanish. Where entries in official language of the State whose flag the ship
is entitled to fly are also used, this shall prevail in case of a dispute or discrepancy.
The Oil Record Book Part I shall be kept in such a place as to be readily available for inspection
at all reasonable times and, except in the case of unmanned ships under tow, shall be kept on
board the ship. It shall be preserved for a period of three years after the last entry has been made.
The competent authority of the Government of a Party to the Convention may inspect the Oil
Record Book Part I on board any ship to which this Annex applies while the ship is in its port or
offshore terminals and may make a copy of any entry in that book and may require the master of
the ship to certify that the copy is a true copy of such entry. Any copy so made which has been
certified by the master of the ship as a true copy of an entry in the Oil Record Book Part I shall
be made admissible in any juridical proceedings as evidence of the facts stated in the entry.
The inspection of an Oil Record Book Part I and the taking of a certified copy by the competent
authority under this paragraph shall be performed as expeditiously as possible without causing
the ship to be unduly delayed”.
List of items to be recorded:
A.3.2 add after chemicals used the word “in m3”.
A.4.2 add after cleaned the word “in m3”.
B.10 add after discharged “in m3”.
C.11 is replace by the following:
“ (C) Collection and disposal of oil residues (sludge and other oil residues)
11.
Collection of oil residues
Quantities of oil residues (sludge and other oil residues) retained on board. The
quantity should be recorded weekly
1
: (This means that the quantity must be
recorded once a week even if the voyage lasts more than one week)
.1
- identity of tank(s) …………………………………………
.2
- capacity of tank(s) ……..………………………………… m
3
.3
- total quantity of retention ………………………..………. m
3 ”
C.12 Add after the word “retained” the phrase “in m3”.
D.13 Add after the phrase “disposed of” the expression “in cubic metres3.”
D.15.3 Strike out the phrase “quantity transferred and” and add after the second word
“tank(s)” the phrase “in m3”.
E.16 Add after the word “overboard” the phrase “through 15ppm equipment”.
E.19 Strike out this line.
F
Change “Condition of Oil Discharge Monitoring and Control System” to
“Condition of the oil filtering equipment”.
F.20 Renumber since F 20 until H 27 as F 19 until H 26. Besides in actual F.20 after
failure add “4”.
H.27.3 Actual numbered, after the phrase “state quantity added” replace the word
“and” by the expression “in tonnes and”.
H.27.4 Actual numbered, after the phrase “state quantity added” insert the phrase “in
tonnes”.
Part II Cargo / Ballast Operations
a)
Cover note:
Extract of Marpol 73/78 Regulations Add the whole page:
Extract of MARPOL 73/78 Regulations
MARPOL 73/78, Annex I, Chapter IV, Requirements for the Cargo Area of Oil Tankers. Regulation 34
Control of discharge of oil.
A.
Discharges outside special areas
1
Subject to the provisions of regulation 4 of this Annex and paragraph 2 of this
regulation, any discharge into the sea of oil or oily mixtures from the cargo area of
an oil tanker, shall be prohibited except when all the following conditions are
satisfied:
.1
The tanker is not within a special area;
.2
The tanker is more than 50 nautical miles from the nearest land;
.3
The tanker is proceeding en route;
.4
The instantaneous rate of discharge of oil content does not exceed 30 litres
per nautical mile;
.5
the total quantity of oil discharged into the sea does not exceed for tankers
delivered on or before 31 December 1979, as defined in regulation 1.28.1,
1/15,000 of the total quantity of the particular cargo of which the residue

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